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Organization: ZOA
Country: Uganda
Closing date: 21 Nov 2018

About ZOA

ZOA is an international NGO that inspired by Christian identity and biblical message of reconciliation and restoration of a broken world with its headquarters in the Netherlands. ZOA operate in fifteen countries on and on three continents. At ZOA we provide relief to people affected by conflict or natural disasters, contribute to a new perspective of hope in which people work together for a promising future in dignity and mutual trust. Together with the affected communities, we work on the recovery of their livelihoods.

In Uganda, ZOA has offices in Kampala, West Nile (Arua), Acholi (Nwoya), and Karamoja (Amudat). ZOA Uganda works both in relief and recovery on the themes of food security & livelihoods, WASH, primary/accelerated/vocational education, and conflict management with a special focus on land security.

About the position

The Project Manager will be responsible for the implementation of the HOPE (Harvest Opportunities for Pupils in Emergencies) Project, in line with the full project proposal, both financial and programmatic and duty station in Arua Field office.

The project funded through Education Cannot Wait, will be implemented in Rhino Camp, including Omugo extension and Imvepi Refugee Settlements in Arua District.

Major responsibilities:

Tasks responsibilities, results

Leadership and management

  • Oversees the activities that will be conducted by the co-implementing partner and makes efforts to ensure accountability;
  • Builds capacity and ensures capacity building of co-implementing partner in line with identified needs;
  • Contributes to programme and knowledge development specifically related to inclusive education, gender and (child) protection.

Project management

  • Plans, organizes and manages the implementation of activities as described in the project proposal in line with ZOA’s strategy, its country strategic annual plan and programme plan;
  • Develops and implements procurement and Monitoring, Evaluation and Learning (MEAL) plans;
  • Provides technical support and ensures effective support to implementation of the project engaging with the PGA (programme advisory) department;
  • Reports on the project progress through a Project Implementation Plan (PIP) on a monthly basis; and writes donor reports in line with contractual obligations;
  • Manages project budget and ensures expenses are incurred in line with approved budget;
  • Contributes to ZOA’s quarterly report against Country Strategic Annual Plan (CSAP);
  • Builds and maintains strong relationships with OPM and local authorities, ECW implementing and coordinating partners, and other key inclusive education/WASH actors;
  • Participates in and sometimes leads development of education project proposals;
  • Any other duty assigned by the Programme Manager or Country Director.


  • Budget holder of project;
  • Approval of expenditures and related cost allocations, on the basis of approved project and programme organizations budgets;
  • Contribute to the recruitment of well-qualified project staff if and when necessary reviewing the job descriptions, participating in job interviews;
  • Ensures that project staff are conversant with their job description, ZOA’s internal regulations, standards, policies and donor regulations and get acquainted with their colleagues in the West Nile Programme team;
  • Supervises and carries out periodical evaluation of the performance of the staff assigned to this project against established performance objectives in a timely manner. Generally, ensures adherence to ZOA’s PME system;
  • Ensures capacity building on key project concepts and approaches with support from PGA department and/or other ZOA and partner staff;
  • Recommends strategic training opportunities for project staff;
  • Serves as key field team focal point when further guidance is needed;
  • Ensures effective leave management within the project team, in liaison with the Field Administrator.

III Contacts

External contacts:

Co-implementing partner in this project: Palm CORPS

  • OPM, Local government and relevant district offices, such as the District Education Office, District Water Office, Community Development Office, District Health Office and others when deemed necessary;
  • Implementing Partner of ECW fund, other (I)NGO’s, CBO’s and other civil society groups including churches;

Internal contacts

  • Members of the project team (Senior Project Officers and Engineer)
  • Programme Manager
  • Other project teams
  • Support staff

V Supervises

Senior Project Officers, Engineer and other staff as assigned.

V Competencies

Knowledge & Experience:

  • Degree in Education, Development Studies, or other relevant field;
  • At least 5 years successful project cycle management experience in a similar position implementing education projects ideally involving access to education, quality education, protection, gender, and disability inclusion;
  • Education in Emergencies experience and experience with INEE minimum standards is an added advantage;
  • Experience in WASH in school activities, including Menstrual Hygiene/Health Management is an added advantage;
  • Experience managing large (education) programmes for INGOs is an added advantage
  • Experience managing large (education) projects funded by institutional donors is an added advantage
  • Having led a project in partnership with a local NGO is an added advantage
  • Excellent spoken and written command of English;
  • Language skills in relevant local languages of refugees and West Nile host communities are an added advantage.


  • Outstanding communication, writing and facilitation skills;
  • Innovative, creative and enthusiastic;
  • Participative leadership;
  • Provides regular feedback, acknowledges success and identifies need for improvement;
  • Coaches, challenges and provides opportunities for growth.
  • Self-motivator, able to work with limited supervision;
  • Good computer skills: Ms Excel and Ms Word;
  • Ability to work in an innovative environment where plans are developed fast, flexible and being open for change;
  • Ability to drive a motorcycle with valid driving/riding license


  • Flexibility and adaptability;
  • Interpersonal and cross-cultural sensitivity;
  • Able to work under pressures and to meet deadlines;
  • Able to work in a sometimes fluid and insecure environment
  • Aims to integrate and reflect Christian values in relief and rehabilitation work.

How to apply:

All suitably qualified and interested candidates with the required qualification, experience, knowledge, skills, attributes and abilities should send their applications including a cover letter, updated CV (with three professional referees) of which two must be 2 professional references, including your supervisor and the most recent/previous employer, and 1 character reference could be your pastor or priest addressed to ZOA Uganda to recruitment.uganda@zoa.ngo not later than 21st November, 2018. Indicate the job title in the subject line. Female and/or people with disabilities are strongly encouraged to apply.

Note: Only shortlisted candidates will be contacted.

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