United Republic of Tanzania: Finance Manager

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Organization: Palladium International
Country: United Republic of Tanzania
Closing date: 02 Jan 2019

Organization Overview
Health Policy Plus (HP+) is a USAID-funded five-year $185 million project awarded to Palladium (formerly Futures Group) on August 28, 2015. HP+ has a mandate to strengthen and advance health policy priorities in the areas of family planning and reproductive health (FP/RH), HIV, and maternal health. HP+ aims to improve the enabling environment for equitable and sustainable health services, supplies, and delivery systems through policy development and implementation, with an emphasis on voluntary, rights-based health programs.

Assignment Overview

HP+ Tanzania is focused on several priority areas, including
* Generating high-quality evidence to support the planning and development of sustainable health financing policies and systems
* Strengthening youth participation in the policy process and reducing barriers to accessing HIV testing and treatment posed by age of consent laws and policies
* Providing strategic information to support policy development and implementation at national and subnational levels
* Using mobile-based reporting to strengthen citizen engagement through the collection of citizen feedback on the quality and availability of HIV and other health services

Finance
* Oversee day-to-day financial management and accounting for the projects; maintains and manage financial accounts in coordination with the CD and the Palladium DC office;
* Assist in Establishing, maintaining, and updating organizational financial policies and procedures to guide the work of project staff and management;
* Prepare and track project budgets and budget projections; reviews expense reports, vouchers and payment requests, including proper back-up documentation to ensure compliance with established Palladium systems and the client’s rules and regulations;
* Work with the CD, Country Activity Manager (CAM) and Operations Manager in Washington DC to develop annual budgets, projections, financial plans, costing estimates and monthly cash forecasting;
* Maintain regular communication with the senior management team at HQ by providing relevant and timely financial information for planning and decision making purposes;
* Manage project bank account;
* Ensure timely payments to staff, consultants, and vendors;
* Work closely with Operations to implement monthly payroll accurately and on time, keep accurate and updated records and conducts regular reviews of staffing financial information;
* Oversee payments to vendors and contractors, consultants and other relevant parties and ensure that proper documentation is present; tracks all tax withholding information that is readily updated and available to project leadership;
* Ensure employees’ Travel Expense Reports (TERs) and Travel Advances (TAs) are submitted on time and reconciled properly;
* Ensure office utilities payments are made in timely manner;
* Maintain complete, accurate and timely financial records; prepare and submit monthly financial reports as directed by CD in timely manner; and supporting documents are filed appropriately in hard and soft copies.
* Maintain and oversee internal controls; prepares estimates of monthly cash requirements for HQ; coordinate with the Program Operations Manager from Palladium DC; manage project bank account, reconciles monthly accounts and bank statements; submits receipts and invoices;
* Participate in weekly meetings (phone or Skype) with Washington DC Program Operations staff to discuss financial items;
* Ensure field vouchers are prepared accurately, supporting documents are in place, and all transactions are coded in accordance of chart of accounts and project charge code(s);
* Manage the overall program budget and ensure adequate cash flow, including supervision of the petty cash account;
* Establish processes and systems to manage, disburse and oversee small grants, as required;
* Prepare cost-share reports;
* When applicable, assist with an internal or external audit activity;
* Administer payroll
* Perform any other responsibilities as may be directed.

Qualifications, Experience and Skills
* Minimum of a Bachelor's degree in accounting, finance, business administration or related field
* Minimum of five years related experience required
* Proven general acceptable accounting principles experience
* Experience in managing US government-funded projects
* Excellent time management and organizational skills
* Excellent oral and written communications skills
* Experience in government contracting services environment
* Ability to quickly build rapport with others
* Readily accessible and responsive
* Excellent attention to detail
* Excellent collaboration skills
* High tolerance for stress and ability to handle change and ambiguity
* Excellence with MS Office – Word, Excel, and PowerPoint
* Ability to use Outlook to schedule meetings with multiple attendees in multiple locations
* Knowledge of SharePoint desirable
* Demonstrates sound, professional judgment and excellent decision-making skills
* Track record of protecting highly confidential information
* Experience working with international donors would an asset.

Supervision and Time Reporting
* The incumbent will report to the Country Director in Dar es Salaam and will also work closely with the Washington, DC-based Operations Staff.

Interested applicants should submit their application online at http://thepalladiumgroup.com/jobs by the Friday December 21st, 2018 deadline. Only successful candidates will be contacted.

Please note this is a Part Time consultancy

Country: Tanzania

How to apply:

Application URL: http://www.aplitrak.com/?adid=ZS53YXJkLjY5MTkxLjM4MzBAcGFsbGFkaXVtLmFwbGl0cmFrLmNvbQ

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