Uganda: HR & Administration Officer (Kyaka II)

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Organization: International Rescue Committee
Country: Uganda
Closing date: 31 Jan 2019


Under the direct supervision of the Field Manager SW, the Human Resources and Administration Officer supports the affairs related to the day to day running of the IRC South Western Office and is key in providing support on HR/Admin functions. S/He will support the human resources and administrative function in compiling payroll information, maintenance of all personnel files, leave management, staff benefits for South West staff.


Recruitment and orientation

· Under the guidance of the Country HR Lead, facilitate recruitment processes for local recruitments as required and monitor HR recruitment policies and procedures are consistently followed.

· In coordination with the Country HR Lead and the Field Manager, facilitate the integration/transition processes to assure new and transferred staff to South West receive required information for their integration.

· Ensure all new staff receive IRC Way orientation and related documentation.

Compensation and Benefits

· Assist in responding to employee inquiries regarding salary and benefits.

· Act as focal point to receive staff concerns about their compensation and benefits.

· Provide timely feedback to Country HR Lead about all staff concerns related to their compensation and benefits.

· Assist in responding to employee inquiries regarding salary and benefits.

Employee Relations:

· Facilitate and provide guidance for resolving minor employee relations issues in the field office.

· Provide Country HR Lead with information of any employee relations issues occurring in the field.

· Facilitate relationships between labor/social services and IRC staff.


· Coordinate the collection of staff timesheets, ensuring that they are provided on time and sent by the South West office systematically.

· Implement the process of staff taking their leave in accordance to IRC regulations.

· Provide staff information to the Country HR Lead in Kampala on a regular basis.

· Communicate any staff welfare concerns to the Country HR Lead in a timely manner.

· Monitor that offices, the compound, common areas, and guest house are clean at all times.

· Coordinate the process of ensuring availability of adequate office supplies at all times.

· Coordinate hotel/accommodation, flight booking etc. with Kampala and other field locations.


· Submit regularly as required, information to Country HR Lead for HR Metrics preparation.

· Submit monthly payroll information to the Country HR Lead in a timely manner.

· Update and submit regularly staff leave tracking.

· Submit weekly and monthly recruitment reports.

· Maintain proper records for all correspondences.

· Ensure compliance of administrative policies and procedures with IRC standards and local law in South West field office.

· Perform any other official duties as assigned by the supervisor.



· University Degree, or Advanced Diploma in Business Administration and Management, Human Resources Management or similar professional qualification.

· Good knowledge and application of Uganda Labour Laws.

· Good working knowledge of Human Resource Management Information Systems (HRMIS)


· 3 years of relevant professional experience in administration/human resources and in similar position.

· Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR or Administration sector.

· Experience in supervising staff

· Previous team experience and knowledge of team dynamics desirable

Skills and Abilities

· Ability to maintain the highest degree of discretion and confidentiality.

· Advanced proficiency in Microsoft Windows, Word, Excel, Access and Microsoft Outlook.

· Must be detail-oriented and able to work independently with minimal supervision.

· Excellent organizational, communication and time management skills.

· Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed by deadline

· Honest, reliable and trustworthy.

· Willing to adhere to and implement the IRC rules.

· Good inter-personal and conflict resolution skills, able to work under pressure and manage personal stress

· Able to coach and support others.

· Substantial knowledge of Uganda employment law / labor laws.

· Excellent verbal and written communication skills plus fluency in spoken and written English.

How to apply:

Please send filled IRC application form, cover letter, and CV in one PDF attachment clearly indicating the position – location that you have applied for “*HRO – Kyaka II”* to:

Only shortlisted candidates will be contacted.

Deadline Friday 31st January, 2019.**

Please note that if you do not follow the above instructions your application will be automatically disqualified.

All applications will be assessed strictly on individual merit.

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